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ERP Project Terminology

TermAcronym ExpandedDefinition
ADFdiApplication Development Framework Desktop IntegratorUsed to upload Budgets in General Ledger via Spreadsheet
ATSApplicant Tracking SystemA user interface or web page that gives a current summary, usually in graphic, easy-to-read form, of key information relating to progress and performance, especially of a business or website
AuctionAny bid that is created to let suppliers provide their response (quote) for the goods or services that are being bid. This is normally used when the details of the purchase are clearly known.
Business AnalyticsRefers to all the methods and techniques that are used by an organization to measure performance
BIBusiness IntelligenceThe methods and technologies that gather, store, report, and analyze business data to help people make business decisions
BPABlanket Purchase AgreementAn agreement to purchase when you know the vendor, items and categories, pricing and units of measure in advance, based on a contract. Funds are encumbered by entering the BPA on a requisition. These items also show up in the catalog for self-service purchasing.
BuyerA person who manages purchase orders, purchase agreements and negotiations
Catalogitems on a price agreement where the following items are known: vendor, item SKU, and exact item price
ChatbotA computer program designed to simulate conversation with human users, especially over the internet
CoAChart of AccountsProvides structure and organization for managing and reporting financial information
CIPConstruction in ProcessOne type of asset category
ContractA legal document that authors terms and clauses of engagement with another party. The contracts can be either “buy side” or “sell side”. Buy side contracts can be used for procurement. Sell side can be used for grants, sales, and services. The dollar amount can be defined or undefined (not for a specific dollar amount).
CPAContract Purchase AgreementAn agreement with a vendor to buy goods when the details of the purchase are not known. The agreement can be unlimited or limited to a certain amount for a period of time. A CPA allows the procurement organization to cap the agreement to a certain dollar amount and time period. PO’s are released against the CPA.
CRMCustomer Relationship ManagementCustomer relationship management, denoting strategies and software that enable a company to organize and optimize its customer relations
CutoverThe point at which an organization switches from using one computer system to another. In the DASH implementation, this will be the point in the go-live process when the University starts using Oracle Cloud and stops using IRIS for transaction processing.
DashboardA user interface or web page that gives a current summary, usually in graphic, easy-to-read form, of key information relating to progress and performance, especially of a business or website
EPMEnterprise Performance ManagementThe Oracle Cloud application that provides budget, planning functionality, and forecasting functionality
ERPEnterprise Resource PlanningThe management of all the information and resources involved in the operations of an organization or business by means of an integrated computer system
ESEnterprise StructureDefinition of the organization for legal, managerial, and functional purposes using the Chart of Accounts and other organizational hierarchies
FBDIFile-Based Data ImportUsed to upload Budgets in General Ledger from flat files
HCMHuman Capital ManagementHuman Capital Management (HCM) is defined as a set of practices for human resource management, with the goal of achieving organizational competency for workforce acquisition, rewards, and talent and workforce management.
HRISHuman Resource Information SystemOriginally referred to keeping administrative employee records. It has been largely replaced by the term HRMS. In practice, HRMS and HRIS are virtually interchangeable terms.
HRMSHuman Resource Management SystemRefers to the set of applications and other technologies that support and automate HR processes throughout the employee lifecycle. While the terms HCM and HRMS are often used synonymously, HCM puts particular emphasis on the strategic approach to managing employees. 
IAMIdentity Access ManagementThe process used in businesses and organizations to grant or deny employees and others authorization to secure systems
IDEIntegrated Development EnvironmentA software application providing comprehensive facilities for software development. An IDE typically includes a source code editor, build automation tools, and a debugger.
IDRIntelligent Document RecognitionA method of automating the processing of invoices for documents that are emailed or scanned.  IDR replaces manual entry and uses machine learning to improve the accuracy of invoice recognition over time.
InfoletTile displayed on the Oracle Cloud home page that summarizes key information 
IoTInternet of ThingsThe interconnection via the internet of computing devices embedded in everyday objects, enabling them to send and receive data
ITCInvoice to CashThe process of managing payables from the point that an invoice is created until payment is made
JourneysA group of tasks meant to guide employees step-by-step as they transition through changes such as getting married, being promoted, or onboarding
KPIKey Performance IndicatorA quantifiable measure used to evaluate the success of an organization, employee, etc. in meeting objectives for performance
LMSLearning Management SystemA software application used to organize and distribute e-learning materials, assignments, and assessments; track and calculate grades; and facilitate communication among students and teachers
MLMachine LearningThe capacity of a computer to process and evaluate data beyond programmed algorithms, through contextualized inference
NegotiationAny bid, auction, RFQ or RFI document used for sourcing activities
OFCOracle Financials CloudA financial platform that includes payables, receivables, fixed assets, expenses, and reporting
POET/POETAFRefers to some of the additional attributes required from Project Portfolio Management (PPM) subledger functionality in Oracle ERP

P = Project Number
O= Financial/HR Unit
E = Expenditure Type (Account)
T = Task Number

Plus, for Externally Awarded Projects:

A = Award Number
F = Fund
POPurchase OrderAn Order released by UT to buy goods or services from a vendor, where an invoice is expected from the vendor on delivery of goods or completion of service
PPMProject Portfolio ManagementAn application to support sponsored projects management
ProcurementThe act of buying goods or services
ReceiptTransaction recording the physical delivery of goods or the logical completion of services
RequisitionAn internal document that identifies goods/services required by an individual or department, the approvals required for purchase, the budget controls, etc.
ReturnTransaction processed to return goods that have been received and are either faulty or not required
RFQRequest for QuoteDetailed technical specification where price is not the only consideration in an award decision
RPARobotic Process AutomationRobotic process automation (RPA) is the practice of automating routine business practices with software agents (bots) that perform tasks automatically. An example is parsing a resume and populating system fields. 
RTRRecord to ReportThe process of managing financial data from the collecting through presenting in reports.
SLASubledger AccountingThe process of transferring the accounting details of subledger transactions to the general ledger.
Talent ManagementLooks at the strategic management of talent throughout the talent lifecycle. It includes sourcing and recruiting candidates, goal and performance management, learning and career development, talent review, and succession management.
UIUser InterfaceThe visual components that provides the means for a human to interact with a computer system
Workforce ManagementInvolves all HR functions that are related to positive and negative time management including time and labor and absence management
Workforce RewardsRefers to all HR functions that manage any monetary or nonmonetary rewards including compensation, benefits, or payroll

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