| Term | Acronym Expanded | Definition |
|---|---|---|
| ADFdi | Application Development Framework Desktop Integrator | Used to upload Budgets in General Ledger via Spreadsheet |
| ATS | Applicant Tracking System | A user interface or web page that gives a current summary, usually in graphic, easy-to-read form, of key information relating to progress and performance, especially of a business or website |
| Auction | Any bid that is created to let suppliers provide their response (quote) for the goods or services that are being bid. This is normally used when the details of the purchase are clearly known. | |
| Business Analytics | Refers to all the methods and techniques that are used by an organization to measure performance | |
| BI | Business Intelligence | The methods and technologies that gather, store, report, and analyze business data to help people make business decisions |
| BPA | Blanket Purchase Agreement | An agreement to purchase when you know the vendor, items and categories, pricing and units of measure in advance, based on a contract. Funds are encumbered by entering the BPA on a requisition. These items also show up in the catalog for self-service purchasing. |
| Buyer | A person who manages purchase orders, purchase agreements and negotiations | |
| Catalog | items on a price agreement where the following items are known: vendor, item SKU, and exact item price | |
| Chatbot | A computer program designed to simulate conversation with human users, especially over the internet | |
| CoA | Chart of Accounts | Provides structure and organization for managing and reporting financial information |
| CIP | Construction in Process | One type of asset category |
| Contract | A legal document that authors terms and clauses of engagement with another party. The contracts can be either “buy side” or “sell side”. Buy side contracts can be used for procurement. Sell side can be used for grants, sales, and services. The dollar amount can be defined or undefined (not for a specific dollar amount). | |
| CPA | Contract Purchase Agreement | An agreement with a vendor to buy goods when the details of the purchase are not known. The agreement can be unlimited or limited to a certain amount for a period of time. A CPA allows the procurement organization to cap the agreement to a certain dollar amount and time period. PO’s are released against the CPA. |
| CRM | Customer Relationship Management | Customer relationship management, denoting strategies and software that enable a company to organize and optimize its customer relations |
| Cutover | The point at which an organization switches from using one computer system to another. In the DASH implementation, this will be the point in the go-live process when the University starts using Oracle Cloud and stops using IRIS for transaction processing. | |
| Dashboard | A user interface or web page that gives a current summary, usually in graphic, easy-to-read form, of key information relating to progress and performance, especially of a business or website | |
| Elements | Components used in Oracle Cloud HCM to build an employee’s pay, calculate benefits, and track time. They are analogous to wage types in IRIS/SAP. Examples of elements are salary, bonuses, absences, and deductions such as taxes. | |
| EPM | Enterprise Performance Management | The Oracle Cloud application that provides budget, planning functionality, and forecasting functionality |
| ERP | Enterprise Resource Planning | The management of all the information and resources involved in the operations of an organization or business by means of an integrated computer system |
| ES | Enterprise Structure | Definition of the organization for legal, managerial, and functional purposes using the Chart of Accounts and other organizational hierarchies |
| FBDI | File-Based Data Import | Used to upload Budgets in General Ledger from flat files |
| HCM | Human Capital Management | Human Capital Management (HCM) is defined as a set of practices for human resource management, with the goal of achieving organizational competency for workforce acquisition, rewards, and talent and workforce management. |
| HRIS | Human Resource Information System | Originally referred to keeping administrative employee records. It has been largely replaced by the term HRMS. In practice, HRMS and HRIS are virtually interchangeable terms. |
| HRMS | Human Resource Management System | Refers to the set of applications and other technologies that support and automate HR processes throughout the employee lifecycle. While the terms HCM and HRMS are often used synonymously, HCM puts particular emphasis on the strategic approach to managing employees. |
| IAM | Identity Access Management | The process used in businesses and organizations to grant or deny employees and others authorization to secure systems |
| IDE | Integrated Development Environment | A software application providing comprehensive facilities for software development. An IDE typically includes a source code editor, build automation tools, and a debugger. |
| IDR | Intelligent Document Recognition | A method of automating the processing of invoices for documents that are emailed or scanned. IDR replaces manual entry and uses machine learning to improve the accuracy of invoice recognition over time. |
| Infolet | Tile displayed on the Oracle Cloud home page that summarizes key information | |
| IoT | Internet of Things | The interconnection via the internet of computing devices embedded in everyday objects, enabling them to send and receive data |
| ITC | Invoice to Cash | The process of managing payables from the point that an invoice is created until payment is made |
| Journeys | A group of tasks meant to guide employees step-by-step as they transition through changes such as getting married, being promoted, or onboarding | |
| KDD | Key Design Decision | A major area of concern from a design workshop that needs to be resolved. |
| KPI | Key Performance Indicator | A quantifiable measure used to evaluate the success of an organization, employee, etc. in meeting objectives for performance |
| LMS | Learning Management System | A software application used to organize and distribute e-learning materials, assignments, and assessments; track and calculate grades; and facilitate communication among students and teachers |
| ML | Machine Learning | The capacity of a computer to process and evaluate data beyond programmed algorithms, through contextualized inference |
| Negotiation | Any bid, auction, RFQ or RFI document used for sourcing activities | |
| OFC | Oracle Financials Cloud | A financial platform that includes payables, receivables, fixed assets, expenses, and reporting |
| OTBI | Online Transactional Business Intelligence | An Oracle tool that provides real-time data in the form of analysis reports and dashboards. |
| POET/POETAF | Refers to some of the additional attributes required from Project Portfolio Management (PPM) subledger functionality in Oracle ERP P = Project Number O= Financial/HR Unit E = Expenditure Type (Account) T = Task Number Plus, for Externally Awarded Projects: A = Award Number F = Fund | |
| PO | Purchase Order | An Order released by UT to buy goods or services from a vendor, where an invoice is expected from the vendor on delivery of goods or completion of service |
| PPM | Project Portfolio Management | An application to support sponsored projects management |
| Procurement | The act of buying goods or services | |
| RAID Log | Risks, Actions, Issues, Decisions | A record of major concerns that need to be addressed in the implementation. |
| Receipt | Transaction recording the physical delivery of goods or the logical completion of services | |
| Requisition | An internal document that identifies goods/services required by an individual or department, the approvals required for purchase, the budget controls, etc. | |
| Return | Transaction processed to return goods that have been received and are either faulty or not required | |
| RFQ | Request for Quote | Detailed technical specification where price is not the only consideration in an award decision |
| RICW | Reports, Interfaces, Conversions, Workflow | Technical assignments to be reviewed/completed by the implementation technical team |
| RPA | Robotic Process Automation | Robotic process automation (RPA) is the practice of automating routine business practices with software agents (bots) that perform tasks automatically. An example is parsing a resume and populating system fields. |
| RTM | Requirements Traceability Matrix | A record of requirements noted during design workshops along with a designation of whether the system functionality is a fit or gap. If the requirement is not a fit, a solution will need to be determined. |
| RTR | Record to Report | The process of managing financial data from the collecting through presenting in reports. |
| SLA | Subledger Accounting | The process of transferring the accounting details of subledger transactions to the general ledger. |
| Talent Management | Looks at the strategic management of talent throughout the talent lifecycle. It includes sourcing and recruiting candidates, goal and performance management, learning and career development, talent review, and succession management. | |
| UI | User Interface | The visual components that provides the means for a human to interact with a computer system |
| Workforce Management | Involves all HR functions that are related to positive and negative time management including time and labor and absence management | |
| Workforce Rewards | Refers to all HR functions that manage any monetary or nonmonetary rewards including compensation, benefits, or payroll |
